Procurement Management Software Overview

Straight-through sourcing,

purchasing and payment

SRM automatically tracks every step of the procurement process to prevent improper spending.

Trusted by 1,000,000+ people worldwide

Supplier management

Manage quality, cost, relationship and risk

Manage many suppliers in their each step

Manage performance & relationship

provides you with tools to:

broadcast your needs to recruit new suppliers and qualify them
set criteria to screen, evaluate and select your suppliers.

provides you with tools to automate your engagement process and monitor supplier performance.

provides you with tools to track and analyze the performance of your suppliers to help control costs, support compliance, and support long-lasting relationships.

provides you the systematic approach of evaluating and classifying your suppliers (e.g., buy-the-market, on-going, partner and strategic alliance) defined in your strategy.

Purchase Requisition

Increase accountability & business security

Formalized request

(from a user or group)

Prevent miscommunication

Act as a control

Performance

Purchase Requisition is the official document and workflow that formally requests the purchase of goods or services on behalf of an employee or department.

Information such as requested items (and amounts), business justification, requisition date, delivery date, price, payment terms and recommended suppliers (if applicable) are usually required to minimize ambiguity.

Purchase Requisition is one of the first steps in the purchasing process, and it helps organizations maintain strong internal controls and have a better visibility of business spending.

Purchase Requisition ensures that each department gets what it genuinely needs to function effectively. It helps prioritize and communicate demands between departments and the procurement team, ensuring timely acquisition of essential items or services.

e-Sourcing

Roadmaps to procure exact goods and services from suppliers with best prices and minimal risks

Demand

& market analysis

Strategy

Finding suppliers fit your strategy

e-Quote

Inviting, comparing and negotiating

provides you with tools to:

anticipate and plan procurement demand to eliminate waste
perform client-centric demand management

allows you to create the target processes for the different categories of your procurement. This allows you to source the best value that aligns with your long-term goals.

allows you to create the controlled process that asks suppliers to provide sealed price quotes for the chance to fulfill a task or project.

allows you to create a structured and regulated procedure for your teams to invite bids for large projects to obtain goods, services, or contracts from suppliers.

e-Tendering

Provide a fair and transparency process to select suppliers based on competence and cost-benefit

User-defined templates for each tender type:

Documents & Screens

Invitation notifications
RFI/RFP documents
RFQ screens
Evaluation screens
Final announcement letters

Control Parameters

Budgets & authorizations
Min. & max. # of suppliers
Supplier types and qualifications
Extended time criteria
Opening criteria
Evaluation/scoring criteria

Processes & Approvals

Random/manual selection of suppliers
Random/manual selection of expert teams
Long-to-short list methods
Invitation and acceptance
Tender document preparation
Issuance & response
Communications (Q&A)
Opening processes
Evaluation/scoring methods
Negotiation
Final selection
Final announcement

Process and rules for shortlisting:

Initial Supplier Selection

Region
Product/Service type
Grade
Min. & max.
Random, manual or mixed

Shortlisting

Single or multiple rounds
User-defined criteria for each round
Scoring for each round
Audit trail

Final Short List

Allowed to receive info online or offline
Allowed to bid online or offline

Processes and rules for issuing and responding a tender:

Document Preparation

Define tender documents
Define schedule
Review & approval

Issuing

Complete selection of tenderers
Complete document preparation
Issuing to tenderers via
- - online (tenderer self-service)
- - email
- - offline

Q&A

Online (organized by topic)
Allow transparency & traceability

Responding

Deadline enforcement
Response contents not visible until opening is officially approved

Processes and rules for tender evaluation and negotiation:

Opening

Opening criteria are well controlled to avoid leakage
Opening can be single or multi stage
Only the info associated with the opened stage is visible

Evaluation

Evaluation team and criteria are pre-defined
If the tender opening and evaluation are multi stage, each stage will have its evaluation team and criteria
Evaluation scoring is digitally captured with audit trail

Negotiation

Negotiation is not allowed unless it is approved.
All negotiation info is digitally captured.

Processes and rules for final selection:

Recommended Winner

Winner is automatically recommended by the system based on scores

Final Selection

Senior management approval must be obtained before the recommended winner becomes official
Senior management can also approve another tenderer as the winner but all actions are with audit trail

Announcement

System generated letters for the winner and other tenderers will be sent out by the system

Reverse e-Auction

Reverse e-Auction is one of the best aspects of e-procurement. It allows both buyers and suppliers to get the best deals possible for their respective companies in a competitive but fair environment.

By allowing buyers to see all bids and compare prices in one place,

Reverse e-Auction can eliminate the need to contact multiple sellers individually, saving time and resources for the procurement team.

The competitive nature of reverse auctions encourages suppliers to continuously lower their prices as they compete with one another. Suppliers monitor the information on the

closely to gauge the competition and strategically adjust their bids to remain competitive.

All participating suppliers using

Reverse e-Auction can see the bids submitted by their competitors in real-time. The transparency fosters a highly competitive environment as suppliers attempt to outbid each other.

Reverse e-Auction encourages suppliers to do their best performance. The competition prompts suppliers to offer lower prices and improve their quality of goods or services to win contracts. This can lead to improved supplier relationships and better overall value for the buyer.

e-Purchasing

Organized digital acquisition of good and services

Contracting / Ordering

Quantity, quality, price, delivery & settlement details

Logistics & Receiving

Acceptance Inspection & Return

Warehousing & Inventory

Storing & Tracking

provides e-Contract & e-PO for:

Set of terms and conditions Party A offers
Set of terms and conditions party B accepts
Both parties signed electronically
Following thru on all terms and conditions

provides you with tools to plan each delivery with your supplier for your order to ensure your delivery requirements are met in a predictable manner.

provides you with tools to conduct acceptance inspections and identify which items are accepted and which items will be returned.

provides you with tools to count space for storing physical products and keep track of their counts for entering/exiting each warehouse.

Procure-to-pay

One-stop e-Procurement to create greater efficiencies

Procurement analytics

Make better decisions about where to spend money, how to manage contracts, and how to select and manage suppliers

Mobile procurement

Suppliers can use mobile phones to participate in e-Tender and Reverse e-Auction.
Employees can use mobile devices to perform real-time analysis and conduct procure-to-pay operations.